Annual Meeting of the Council – 14 May 2013

Present
THE MAYOR – Councillor Ivan Glover

Councillors Ali, Allcock, Armitage, Bainbridge, Barker, J Briggs, Mrs Bromby, Bunyan, Carlile, Clark, Collinson, Davison, Eckhardt, Ellerby, England, Evison, L Foster, T Foster, Godfrey, Gosling, Grant, Jawaid, Kataria, Marper, Ogg, Oldfield, O’Sullivan, Poole, Mrs Redfern, Robinson, Rowson, C Sherwood,  N Sherwood,  Swift, K Vickers, P Vickers,  Waltham, Wells, Whiteley and Wilson.

The council met at The Civic Centre, Ashby Road, Scunthorpe.

2170  MAYOR’S REMARKS – The Mayor welcomed fellow councillors, officers and members of the public to the meeting.  He outlined some of the highlights of his year of office and said that it had been a great honour and privilege to represent North Lincolnshire.  He reported that £16,078.07 had been raised for his two charities and he presented cheques for £7,789.07 to Cancer Research UK and £8,289.00 to Lindsey Lodge Hospice.

2171  ELECTION OF MAYOR – Following the opening remarks made by Councillor Glover, the council proceeded to elect a Mayor.

Moved by Councillor Wells and seconded by Councillor Mrs Redfern –

That Councillor Peter Clark be elected Mayor of North Lincolnshire Council for the ensuing year until his successor becomes entitled to act as Mayor.

Motion Carried

Councillor Clark then made a declaration of acceptance of office in accordance with Section 83 of the Local Government Act 1972.

At this point Councillor Clark took the chair.

Councillor Clark then expressed his thanks to the council for his appointment and spoke of his hopes for his year in office.

2172  VOTE OF THANKS TO RETIRING MAYOR – Moved by Councillor Mrs Redfern and seconded by Councillor L Foster –

That the council expresses to Councillor Ivan Glover sincere thanks for the most able way in which he has carried out the duties of Mayor of the council during the past year.

Motion Carried

2173  APPOINTMENT OF DEPUTY MAYOR – The council proceeded to the appointment of a Deputy Mayor –

Moved by Councillor England and seconded by Councillor Poole –

That Councillor Trevor Foster be appointed Deputy Mayor of North Lincolnshire Council for the ensuing year.

Motion Carried

Councillor Foster then made a declaration of acceptance of office in accordance with Section 83 of the Local Government Act 1972.

2174  MEETINGS OF THE COUNCIL 2013/2014

Moved by Councillor England and seconded by Councillor Mrs Redfern –

That meetings of the council be held at the time indicated on the following dates –

Tuesday 16 July 2013 – 5.00 p.m.

Tuesday 10 December 2013 – 2.00 p.m.

Tuesday 25 February 2014 – 5.00 p.m.

Tuesday 13 May 2014 – 10.30 a.m. (Annual Meeting)

Moved by Councillor L Foster and seconded by Councillor Armitage as an amendment –

That the council approve the following dates for meetings of the council in accordance with Section 2 Schedule 12 of the Local Government Act 1972.  Meetings to be held as indicated –

Tuesday 16 July 2013 – 6.00 p.m.

Tuesday 1 October 2013 – 6.00 p.m.

Tuesday 10 December 2013 – 6.00 p.m.

Tuesday 25 February 2014 – 6.00 p.m.

Tuesday 8 April 2014 – 6.00 p.m.

Tuesday 13 May 2014 – 10.30 a.m. (Annual Meeting)

At the request of members and in accordance with Procedure Rule 1.23(d) the names of members voting, for, against and abstaining from the amendment are as follows –

FOR:  Councillors Ali, Armitage, Bainbridge, Barker, Carlile, Collinson, Davison, Ellerby, L Foster, Godfrey, Gosling, Grant, Jawaid, Kataria, Oldfield, O’Sullivan, Swift, Whiteley and Wilson.

AGAINST:  Councillors Allcock, Briggs, Mrs Bromby, Bunyan, Clark, Eckhardt, England, Evison, T Foster, Glover, Marper, Ogg, Poole, Mrs Redfern, Robinson, Rowson, C Sherwood, N Sherwood, K Vickers, P Vickers, Waltham and Wells. 

AGSTAINING:  Nil

Amendment Lost

At the request of members and in accordance with Procedure Rule 1.23(d) the names of members voting, for, against and abstaining from the motion are as follows –

FOR:  Councillors Allcock, Briggs, Mrs Bromby, Bunyan, Clark, Eckhardt, England, Evison, T Foster, Glover, Marper, Ogg, Poole, Mrs Redfern, Robinson, Rowson, C Sherwood, N Sherwood, K Vickers, P Vickers, Waltham and Wells.

AGAINST:  Councillors Ali, Armitage, Bainbridge, Barker, Carlile, Collinson, Davison, Ellerby, L Foster, Godfrey, Gosling, Grant, Jawaid, Kataria, Oldfield, O’Sullivan, Swift, Whiteley and Wilson. 

ABSTAINING:  Nil.

Motion Carried

2175  NOTIFICATION OF GROUP LEADERS AND SECRETARIES – The Chief Executive reported the following notifications in relation to the appointment of Group Leaders, Specified Representatives (Deputy Leader) and Secretaries.

GROUP LEADER SPECIFIED REPRESENTATIVE/DEPUTY SECRETARY
 

Conservative

 

Councillor Mrs Elizabeth Redfern

 

Councillor John Briggs

 

Councillor John England

 

Labour

 

Councillor Mark Kirk

 

Councillor Len Foster

 

Councillor Steve Swift

Resolved – That the report be noted.

2176  NUMBER OF MEMBERS TO BE APPOINTED TO THE CABINET – Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That six members be the Executive and that the under mentioned members be appointed to the cabinet as shown –

 

Councillor Mrs Redfern (Leader)

 

Regeneration

 

Councillor John Briggs (Deputy Leader)

 

Asset Management, Culture and Housing

Councillor Neil Poole Policy and Resources
Councillor Carl Sherwood Customer Services, Sport and Leisure
Councillor Nigel Sherwood Highways and Neighbourhoods
Councillor Rob Waltham People

 

Motion Carried

2177  (1)  LOCAL GOVERNMENT AND HOUSING ACT 1989 – POLITICAL BALANCE – Having regard to the report of the Director of Policy and Resources entitled “Local Government and Housing Act 1989 – Political Balance the representation of the different political groups on each committee/panel was reviewed.

Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That committees/panels and key outside bodies be appointed until the date of the annual meeting of the council in 2014 or such earlier date as may be determined from time to time by the council, and the number of members be as shown.

Committees/Panels Number of Members Conservative Members Labour Members
Planning Committee 10 6 4
Licensing Committee 15 8 7
People Scrutiny Panel 5 3 2
Places Scrutiny Panel 5 3 2
Corporate Scrutiny Panel 5 3 2
Health Scrutiny Panel 5 3 2

(plus 2 Church Representatives – voting)  )  In relation to education
(plus 2 Parent Governors – voting)           )  issues

Audit Committee 7 4 3
Appeals Committee Poole 12 6 6
Standards Committee 7 4 3

(plus one co-opted non-voting member)
(plus two independent persons – non-voting)

Appointment and

Employment Committee

5 3 2
Humberside Combined

Fire Authority

4 3 1
Humberside Police and

Crime Panel

3 2 1
Humber Bridge Board 1 1
Parent Company – Group

Structure

(North Lincolnshire Homes)

1 1
North Lincolnshire

Homes Board

2 2
Humberside Airport Board 1 1
North Lincolnshire Adoption Panel 2 2

 

Motion Carried

2178  MEMBERSHIP OF COMMITTEES/PANELS – Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That the membership of committees/panels be as follows:-

PLANNING COMMITTEE (10 Members)

Conservative (6)
Councillors:
Labour (4)
Councillors:
Allcock Ali
Bunyan (C) Bainbridge
England (VC) Collinson
Rowson Grant
N Sherwood
Wardle

LICENSING COMMITTEE (15 Members) 

Conservative (8)
Councillors:
Labour (7)
Councillors:
Allcock Armitage
Clark Carlile
Eckhardt Ellerby
T Foster Jawaid
Glover Kataria
K Vickers (C) Oldfield
Wardle (VC) Whiteley
Wells

STANDARDS COMMITTEE (7 Members) 

Conservative (4)
Councillors:
Labour (2)
Councillors:
Clark Davison
England (VC) O’Sullivan
Poole (C) Swift
Wells
Co-opted (non-voting) Member Independent Persons (non-voting)
Mr W Harvie Mr J Goolden

Mr R Johnson

APPEALS COMMITTEE (3 Members) 

Membership of appeals committees to deal with individual cases to be appointed as required from eligible members as set out below –

Conservative (6)
Councillors:
Labour (6)
Councillors:
T Foster Barker
Glover Collinson
Marper Davison
Ogg Ellerby
Poole O’Sullivan
Wells Swift

AUDIT COMMITTEE (7 Members)

Conservative (4)
Councillors:
Labour (3)
Councillors:
Eckhardt (C) Gosling
England (VC) Whiteley
T Foster Wilson
Wells

PEOPLE SCRUTINY PANEL (5 members) 

Conservative (3)
Councillors:
Labour (2)
Councillors:
Clark Collinson (VC)
Marper (C) Godfrey
Wells

PLACES SCRUTINY PANEL (5 members) 

Conservative (3)
Councillors:
Labour (2)
Councillors:
England Davison (VC)
Evison (C) Oldfield
T Foster

CORPORATE SCRUTINY PANEL (5 members) 

Conservative (3)
Councillors:
Labour (2)
Councillors:
Robinson (C) Jawaid
P Vickers Wilson (VC)
Wardle

HEALTH SCRUTINY PANEL (5 members) 

Conservative (3)
Councillors:
Labour (2)
Councillors:
Mrs Bromby (C) Bainbridge
Eckhardt Barker
Ogg
Church Representatives

Mr W Egan

(To be appointed)

Parent Governor Representatives

Mrs D Senior               )

Mrs L Hickson–Wells    )  Scrutiny and

Mrs P Whittaker          )  Admissions

Note:   The Church representatives and the Parent Governor representatives are entitled to attend meetings dealing with education issues.  Parent governor representatives will be entitled to substitute for one another as and when required.

HEALTH AND WELLBEING BOARD (1 member) 

Conservative (1)
Councillor:

Waltham

Motion Carried

2179  APPOINTMENT OF CHAIRMEN AND VICE CHAIRMEN OF COMMITTEES/PANELS –

To be moved by Councillor Liz Redfern and seconded by Councillor John Briggs

That Chairmen and Vice-Chairmen of Committees/Panels be appointed as follows:-

Committee/Panel Chairman Vice-Chairman
Planning Committee Councillor Arthur Bunyan Councillor John England
Licensing Committee Councillor Keith Vickers Councillor John Wardle
Audit Committee Councillor William Eckhardt Councillor John England
People Scrutiny Panel Councillor Elaine Marper Councillor John Collinson
Places Scrutiny Panel Councillor Jonathan Evison Councillor Andrea Davison
Corporate Scrutiny Panel Councillor David Robinson Councillor Stuart Wilson
Health Scrutiny Panel Councillor Mrs Jean Bromby Councillor Trevor Barker
Standards Committee Councillor Neil Poole Councillor John England
Health and Wellbeing Board Councillor Rob Waltham (To be appointed)
Appeals Committee (To be appointed at each meeting)

Motion Carried

2180  APPOINTMENT OF LEAD MEMBERS – Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That Lead Members be appointed as follows –

Councillor Ron Allcock – Flooding and Drainage

Councillor Jonathan Evison – Corporate and Community

Councillor Ralph Ogg – Highways

Councillor David Robinson – Sport and Leisure

Councillor Helen Rowson – Children and Adults

Councillor David Wells – Finance and Procurement

Councillor Paul Vickers – Regeneration

Councillor Ivan Glover – Asset Management and Culture

Motion Carried<a

2181  (2)  NORTH LINCOLNSHIRE HEALTH AND WELLBEING BOARD – Members had before them a report by the Director of Policy and Resources seeking confirmation of the establishment of the North Lincolnshire Health and Wellbeing Board (HWBB) and its membership and seeking approval of the board’s terms of reference.

Moved by Councillor Liz Redfern and seconded by Councillor John Briggs –

That the recommendations contained in the report be approved and adopted.

Motion Carried<a

2182  (3)  CONSTITUTION – Members had before them a report by the Director of Policy and Resources outlining proposed amendments to the Constitution to facilitate changes to the council’s working arrangements.

The amendments necessary to facilitate these changes were set out in the report and the accompanying appendices.

Moved by Councillor England and seconded by Councillor Mrs Redfern –

That the recommendations detailed in the report and appendices be approved and adopted and the Constitution be amended and where appropriate re-numbered accordingly.

At the request of members and in accordance with Procedure Rule 1.23(d) the names of members voting for, against and abstaining from the motion are as follows –

FOR:  Councillors Allcock, Briggs, Mrs Bromby, Bunyan, Clark, Eckhardt, England, Evison, T Foster, Glover, Marper, Ogg, Poole, Mrs Redfern, Robinson, Rowson, C Sherwood, N Sherwood, K Vickers, P Vickers, Waltham, and Wells.

AGAINST:  Councillors Ali, Armitage, Bainbridge, Barker, Carlile, Collinson, Davison, Ellerby, L Foster, Godfrey, Gosling, Grant, Jawaid, Kataria, Oldfield, O’Sullivan, Swift, Whiteley and Wilson. 

ABSTAINING:  Nil

Motion Carried

At this point Councillor Davison left the meeting.

2183  (4)  MEMBERS’ ALLOWANCES – Members had before them a report of the Director of Policy and Resources with the attached report of the Elected Members’ Remuneration Panel for 2013/2014.  The council was asked to consider the contents of the report with a view to approving a revised scheme of members’ allowances for 2013/2014.

Each year the council was required to make an annual scheme for members’ allowances based on advice from the Elected Members Independent Remuneration Panel.  This was the fourteenth year that the panel had considered members’ allowances.  The panel consisted of members representing the multi-faith community, the voluntary sector and business communities.  The detailed report of the panel was attached as an appendix to the Director’s report and the report itself contained a number of recommendations.

Moved by Councillor England and seconded by Mrs Redfern –

(a)  That the panel be thanked for its work; (b) that a members allowance scheme for 2013-14 be adopted as attached to include a 15% reduction in the Special Responsibility Allowance (SRAs) for the Leader and Deputy Leader of the Council and the respective opposition posts, a 10% reduction in all other SRAs and the deletion of any remuneration for the posts of Secretary to the Majority and Minority Groups on the Council; (c) that appropriate officers publicise the scheme in accordance with the 2003 regulations; (d) that arrangements be made for members to be paid on the 28th day of the month with effect from 28 July 2013, and (e) that this council recognises the over £200,000 or 23.9% savings delivered since 2011 on

councillors allowances, this includes scrapping of the free food budget, all of these commitments made and delivered by this Conservative controlled Council.

MEMBERS ALLOWANCES APPROVED SCHEME 2013/2014

 APPENDIX A

  2013/2014
Group Special Responsibility Allowance Proposed New Allowance
£
 1 Leader of the Council 16,799
 2 Deputy Leader of the Council 11,127
Mayor 11,781
3 Cabinet Members (x 4) 10,162
Chairman of Planning Committee 9,146
Chairman of Licensing Committee 8,130
Chairman of Scrutiny Panels (x 4) 8,637
Leader of Minority Group 8,400
4 Chairman of Audit Committee 5,312
Deputy Mayor 5,902
Deputy Leader of Minority Group 5,563
5 Vice Chairman of Planning Committee 4,461
Vice Chairman of Licensing Committee 3,965
Vice Chairman of Scrutiny Panels (x 4) 4,213
Lead Members (x 8) 4,957
Appeals Committee £253 per annum
Co-optees Allowance £42.00 per meeting attended
Basic Allowance £6,874
The dependants’ carers allowance (including child care) will no longer be included in the scheme

APPENDIX B

(1)  Mileage Rates

Travel to be paid at the following approved Her Majesty’s Revenue and Custom (HMRC) rates –

Cars – 45p per mile

Motorcycles – 24p per mile

An additional 5p per mile can be claimed in respect of each passenger carried to whom a travelling allowance would otherwise be paid.

A maximum of 5,000 miles has been set as eligible for claim.

In addition, the actual cost of tolls, ferries and parking fees may be claimed.   Receipts, must be provided. Discounted Humber Bridge tickets are available from the Political Group Offices and should be used.

(2)  Public Transport

If you are using public transport for journeys out of the council’s area you may use standard class travel only.  Wherever possible travel arrangements should be pre-booked in advance in order to allow better access to discounts.  Only as a last resort should warrants for rail travel be used.  These can be obtained through the group office.  Receipts or used tickets (train tickets tube fare tickets etc) should be retained and produced as receipts. The reimbursement of public transport costs is not taxable or subject to NI contributions.

(3)  Hired transport

If you wish to hire a vehicle, please contact your group PA who will ensure that the best possible rates are obtained.

(4)  Bicycle – Travel to be paid at the approved HMRC rate of 20p per mile.

(5)  Subsistence

Subsistence allowances will no longer be included in the member allowance scheme and members will not therefore be able to claim for lunch or dinner.

(6)  Overnight rates

Actuals, claimed to a maximum of

London  £100.50

Elsewhere   £88.10

Out of pocket expenses £4.39 per night

Overseas allowance  £20.50 per night

Accommodation should be pre booked by group office staff in order for the council to reclaim VAT and take advantage of discounts.

At the request of members and in accordance with Procedure Rule 1.23(d) the names of members voting for, against and abstaining from the motion are as follows –

FOR:  Councillors Allcock, Briggs, Mrs Bromby, Bunyan, Clark, Eckhardt, England, Evison, T Foster, Glover, Marper, Ogg, Poole, Mrs Redfern, Robinson, Rowson, C Sherwood, N Sherwood, K Vickers, P Vickers, Waltham,  and Wells.

AGAINST:  Nil

ABSTAINING:  Councillors Ali, Armitage, Bainbridge, Barker, Carlile, Collinson, Ellerby, L Foster, Godfrey, Gosling, Grant, Jawaid, Kataria,  Oldfield, O’Sullivan, Swift, Whiteley and Wilson. 

Motion Carried

2184  (5)  REVISION OF THE 2013/2014 PAY POLICY STATEMENT – Members had before them a report of the Director of Policy and Resources outlining and seeking approval for revisions to the Council’s Chief Officer Pay Policy Statement for 2013/2014, which had been amended to incorporate relevant NHS public health posts which transferred to the council on 1 April, 2013.

Moved by Councillor Liz Redfern and seconded by Councillor Briggs –

That the recommendations contained in the report be approved and adopted.

Motion Carried
2185  TIMETABLE OF MEETINGS 2013/2014 – The Director of Policy and Resources submitted a proposed timetable of meetings for 2013/2014.

Moved by Councillor England and seconded by Councillor Mrs Redfern –

That the timetable of meetings for 2013/2014 be approved and adopted, subject to the Licensing Committee scheduled for 14 November being changed to 7 November, 2014.

Motion Carried