Asset & Estate Management, Sport, Leisure & Culture Cabinet Member – Minutes – 23 March 2012

46  (46) LEISURE GRANT AID APPLICATIONS – The Director of Infrastructure Services submitted a report seeking consideration of applications received by the council for financial assistance.

The key points of the report were that –

·            There were two different leisure grant aid schemes

·            There were eight applications for grant aid to consider against the scheme criteria and available funds

The report highlighted that the Sports Grants to Individuals scheme helped athletes selected to national teams/squads.  The maximum grant was £500 towards travel and training costs and free off peak access to fitness centres and swimming pools in council run facilities.  Only those sports recognised by Sport England were eligible.

The Leisure Capital Grant Programme scheme helped community sport, arts or heritage capital projects.  The most granted was normally £15,000.  It was explained that Groups could apply for one grant of up to £30,000 in any five-year period if the total cost of the project was more than £60,000.

The applications received met the criteria in the relevant grant aid scheme for assistance up to the level shown in the attached table.

Resolved – That the recommended level of grant support, set out in appendix 1 to the report, be approved.


The Director of Infrastructure Services submitted a report considering the criteria for free and discounted use of the Baths Hall for the council and community groups.

Schedule 1 of the management agreement in paragraph 41 provided for up to 50 free/discounted uses of the new Baths Hall for designated functions, events, groups, organisations and individuals from within the management fee provided.

The proposed draft criteria for use were set out in Appendix 1 to the report.  The criteria represented best use of the provisions of the management contract for council and community use of the Baths Hall.

Resolved – That the criteria for free/discounted use, as set out in Appendix 1 to the report, be approved.


48    (48) LONDON 2012 OLYMPIC GAMES RELATED ACTIVITY IN NORTH LINCOLNSHIRE – The Director of Infrastructure Services submitted a report updating the Cabinet Member and considering progress in delivering opportunities for the Olympic related activities in North Lincolnshire.

The council had approved a request from the London Organising Committee of the Olympic and Paralympic Games (LOCOG) to allow the London 2012 Olympic Torch Relay to pass through North Lincolnshire.  The route would include Scunthorpe, Brigg and Wrawby.  This had been scheduled for 26 June 2012.  LOCOG required the council’s assistance with the staging of the event.  Work was in hand to:

·         Take appropriate steps to protect the health and safety of members of the public;

·         Develop a traffic management plan and issue any approvals/orders and enforce these;

·         Liaise with LOCOG to identify the locations for any short stops along the route;

·         Make available a suitable site for any stops and liaise with LOCOG regarding the logistics for such stops;

·         Provide services to the general public including stewarding and signage;

·         Provide cleaning and waste services;

·         Consultation with businesses along the route;

·         Logistics along the route.

The council had produced an invitation for schools and community groups to see the torch as it passed through North Lincolnshire.  Other initiatives and developments across the county were detailed in the appendix attached to the report.

Resolved – (a) That the work in hand to facilitate the torch visit and in developing 2012 London Olympic Games related programming in North Lincolnshire be noted, and (b) that the report be referred to Cabinet Team for a full briefing.

49        (49) DEVELOPING A MODERN LEISURE SERVICE – CONSULTATION OUTCOMES – The Director of Infrastructure Services submitted a report advising the Cabinet Member of the outcomes of the consultation process undertaken to inform the continuing development of Modern Leisure Services across North Lincolnshire.

On 21 December 2011, the Cabinet Member approved a wide ranging consultation process to help inform the future direction toward “Continuing the development of Modern Leisure Services in North Lincolnshire” (minute 32 refers).

The consultation sought views on:

·                The range of services the council provided and any opportunities to diversify to engage more people in sport, active recreation and cultural activities

·                The charges the council currently made and might make with a view to ensuring that they were fair and affordable but also supported the service to achieve better value

·                Who should manage services in the future, including the council continuing to directly provide a range of core leisure activities.

The report and accompanying appendix gave details how the survey was executed, along with full results of the survey.

Resolved – (a) That the results of the survey be noted and used to help the process of determining the best options for the future direction of the council’s Sport, Leisure and Culture services, and (b) that a Steering Group be established with the aim of identifying the best possible alternative governance option for delivering the council’s Sport, Leisure and Culture services and reporting the option to Cabinet for consideration.

50     (50) SPORTS, LEISURE AND CULTURE FEES AND CHARGES – The Director of Infrastructure Services submitted a report proposing fees and charges for Sports Facilities for 2011 – 2013.

It was explained that the fees and charges needed urgent consideration to enable the production of new promotional material to allow implementation of the new charges.

The proposed charges reflected the budget that the council approved on 21 February 2012.  In particular the changes in income targets for functions that charged for services.

Resolved – That the proposed fees and charges set out in Appendix 1 to the report be approved.

The corresponding report of the following item (Minutes 51 to 52 refer) contains exempt information as defined in Paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended).

51        (51) PROPERTY TRANSACTION SCHEDULE – The Director of Infrastructure Services submitted a report for consideration, and where necessary, approval of a schedule containing the terms of all recently negotiated property transactions.

The schedules covered both operational and commercial property.

Resolved – That the schedule appended to the report be approved.

52        (52) PROPERTY ASSET TEAM AND SECURITY CONTROL CENTRE – The Director of Infrastructure Services submitted a report considering the future staffing structures of the Security Control Centre and the Property Asset Team.

The Security Control Centre Manager retired at the end of March 2012.  The Security Control Centre had been part of the structure within Asset Management for the last 15 years.

The departure of the Security Control Centre Manager presented an opportunity to restructure in the Control Centre.  The report gave details of the proposed restructure, including financial implications.

Resolved – That the proposed restructure, as set out in the report and accompanying appendices, be approved.