Highways & Neighbourhoods and Finance & Procurement Cabinet Members – Minutes – 26 July 2011

1  (1) PUBLIC TRANSPORT: PROPOSED CHANGE TO PROCUREMENT METHOD – The Director of Infrastructure Services submitted a report seeking approval for the use of an alternative method of procuring local bus and school bus services. 

It was explained that the new method would bring a quicker and simpler process for bus companies and for the council, and did not request authorisation for any spending. The Director further clarified that he would approve, in consultation with the Highways and Neighbourhoods Cabinet Member, contracts let under the new system, due to the value of these contracts. 

The report sought approval for the use of an alternative method called the dynamic purchasing system. (DPS). This would allow operators to apply once for admission to the DPS list, and this would be known as the “indicative tender”.  If the operator passed defined quality tests, they could then tender a price for any work offered during the life of the DPS and a successful bid would be chosen on the basis of the lowest compliant tender received. 

Resolved – That the use of a dynamic procurement system for local bus and home to school bus services be approved.

Where there is no report this is because it is exempt, as it contains information which is considered to be of a confidential nature, as detailed in the Local Government (Access to Information) Act.